Newshttp://atlaspromotions.euThu, 24 May 2012 16:03:31 GMTMon, 02 Apr 2012 14:26:12 GMTECIS Vienna Shippinghttp://atlaspromotions.eu/ecis-vienna-shippingMon, 02 Apr 2012 05:00:00 GMTSteven JamesI am making low-key arrangements to ship a consignment to Vienna for the ECIS Leadership Conference from the UK only. Please contact me if you would like assistance getting your goods to Vienna.

If you are making your own arrangements to send goods to Vienna, please download and use this label:

http://dl.dropbox.com/u/9486024/ECIS_Paketschild.pdf

and send your goods direct to the hotel.

Tip: if you are outside the European Union, I recommend that you request that your shipper use the following terms to deliver your goods: Deliver Duty Paid (DDP). This will mean that the customs clearance charges and duty get charged back to your account and will eliminate customs clearance delays.

]]>http://atlaspromotions.eu/ecis-vienna-shippingSGIS 2012 Exhibitor Joining Instructionshttp://atlaspromotions.eu/sgis-2012-exhibitor-joining-instructionsThu, 26 Jan 2012 06:00:00 GMTSteven JamesInformation for exhibitors attending SGIS was published today. If you have booked space, please keep an eye on your email inbox for this message. 

Joining instructions for the SGIS conference can be found here.

]]>http://atlaspromotions.eu/sgis-2012-exhibitor-joining-instructionsSwiss Group of International Schools (SGIS) 2012http://atlaspromotions.eu/sgis-20121Tue, 13 Dec 2011 06:00:00 GMTSteven James(edit 26 Jan: The gala dinner is full. A waiting list is now being prepared)

School suppliers are invited to book exhibition space at the Swiss Group of International Schools conference to be held at the Zug campus of the International School of Zug and Luzerne on 9-10 March 2012. The SGIS conference is attended by delegates of the organisation's member schools and some 200 teachers are expected.

The exhibition is an informal, table-top event held in foyers in the same building as the conference meetings, ensuring good opportunities for exhibitors to participate in the conference, to engage with delegates and have plenty of foot-fall.

Exhibition Costs

1st table, includes 1 delegate and 1 conference gala dinner place: CHF 475
additional tables (table only, no delegate/dinner): CHF 215 each
additional attendee (without dinner): CHF 180
additional dinner: CHF 95 (edit 26 Jan: The gala dinner is full. A waiting list is now being prepared)

Exhibition Reservation

Reserve your exhibition space using the Exhibition reservation form

Basic Logistics

A more complete description of arrangements is now available here.

Further exhibition logistics information and joining instructions will be published soon, but for immediate requirements here are the bare bones:

Exhibition set up: Thursday afternoon and evening, 8 March
Exhibition Day 1: Friday 9 March from 08.00 followed by Conference Gala Dinner in Zug
Exhibition Day 2: Saturday 10 March, ending mid-afternoon (the conference has been extended into the afternoon of the Saturday, so exhibitors will have better value this year).

A floor plan will be produced in the new year and exhibitors who reserve their space will be given the opportunity to select their space. Priority will be given to exhibitors in order of receipt of the reservation.

Sponsorship, Advertising and Raffles

There are plenty of opportunities for exhibitors to make the most of promoting themselves at this event through sponsorship, advertising and raffle prize donations. Please contact Steven James to discuss this further.

]]>http://atlaspromotions.eu/sgis-20121Shipping to Lisbon for ECIS November Conference 2011http://atlaspromotions.eu/lisbon-2011-shippingFri, 14 Oct 2011 05:00:00 GMTSteven JamesSafe, secure shipments to your stand at the ECIS November Conference in Lisbon:

Deadlines:

  • USA: Air Freight (USA; departs Jamaica, NY): Closes 1 November
  • UK: Road (UK; departs Ashford, Middx): Close 8 November; Last day for collections from UK premises: Closes 7 November
  • Other Origin: Please contact Steven James as soon as possible, and before 21 October

Shipping & Delivery procedures

Rates: 2011 tariff.

Atlas Promotions, in partnership with OHL, provides reliable, safe and efficient freight services from the UK, USA and and other origins, to Lisbon. Exhibitors using ATLAS STAND&DELIVER service have a freight allowance included in their reservation and the following information also applies to this service. Exhibitors who reserved their display space with ECIS are, of course, encouraged to use this service.

The short version:

  • Make a note of the deadline on which the consignment from your origin closes (this is the date on which the consignment leaves). Prepare to have your consignment ready in plenty of time before this deadline.
  • Complete the Consignment Order Form. As this is a managed project, not a random consolidation of consignments, it is helpful if a form is received for each shipment sent. This ensures that we know what to expect and can keep track of everybody's precious goods.
  • If you are shipping from the United States or other origin outside the UK, please prepare a commercial invoice to accompany your consignment (see notes below).
  • Label your consignment correctly – where notice has been given and time permits, labels will be sent to exhibitors (UK-origin exhibitors).
  • Despatch your goods to the appropriate depot (Jamaica, New York for US air; Ashford, Middlesex for UK if you do not require a collection), OR, arrange for a collection from your premises (UK mainland, only).
  • Let us worry about your consignment until you arrive at your stand in Lisbon.

The next section relates to UK-based exhibitors (consignments originating in the UK); for US-origin consignments, please follow this link.

UK-based Exhibitors
Packing

Please pack stock and publicity in double walled, export quality cartons. Display panels and equipment should be packed in rigid cases. Zip-up nylon bags offer little protection. If you have no alternative but to use soft bags, please ensure you add protection such as thick cardboard.

Weights and Measures
In most cases, shipping charges are based on weight (per kg; 1kg = 2.2lb). Please refer to the tariff sheets for rates. Where goods are very bulky, a shipping calculation known as “volumetric weight” may be applied - a formula that provides a weight equivalent to volume. 

Volumetric weight in kg = Length x Width x Height in centimeters / 6000
DUES / back orders
If you are despatching exhibition stock orders from a warehouse, please have your distributor consolidate the order before despatching it. Please ensure that any items not available when the order is despatched are NOT RECORDED and despatched after deadlines pass.
Storage

There is no storage available at the venue. Atlas Promotions’ freight service includes storage of your empty cartons for the duration of the exhibition. These will be returned to your stand as promptly as possible at the end of the exhibition. In consideration to delegates and fellow exhibitors, empty cartons will not be delivered to stands before the exhibition closes.

Customs, Insurance & Documents
Please discuss your insurance requirements with Steven James. Goods entrusted to Atlas Promotions are only insured on a “total loss” basis while in transit; individual items are not insured separately. For insurance and for our waybill documentation, please prepare packing lists to accompany your consignment including the following detail:
  • Total Number of cartons and/or pieces you are sending
  • Total value
  • A brief description of the goods
Please send a copy of this to Atlas Promotions as soon as possible/when your consignment is despatched or collected from you.

Collections
Arrangements can be made to collect your materials from your premises. Collections will be made before 8th November. Please send the freight collection form form to Steven with as much notice as you can give (ideally 48 hours before your desired collection). If you would prefer to deliver your materials, please despatch your goods to:

Atlas ECIS Conference Lisbon (Alan Guy)
c/o OHL
Unit 2, 
Action Court

Ashford Rd

Ashford TW15 1XS

Deadline: 8th November

Consignment order form (to inform us of your consignment and arrange collection if necessary)

Labelling

Labels will be sent to exhibitors using ATLAS Freight Services originating in the UK. The use of these labels is helpful. Please be sure to complete the labels with:

  • your company name and stand number
  • the carton number and the number of cartons in the consignment (e.g 1 of 10, 2 of 10,...,10 of 10)
Please note that ATLAS will take no responsibility for damage or loss resulting from insufficient packing and/or labelling.

US-based Exhibitors

An Air Freight consignment has been arranged for exhibitors based in the United States. This closes on November 1.

Packing

Please pack stock and publicity in double-walled, export quality cartons. Display panels and equipment should be packed in rigid cases. Zip-up nylon bags offer little protection. If you have no alternative but to use soft bags, please ensure you add protection such as thick cardboard in the sides.

Weights and Measures
In most cases, shipping charges are based on weight (per kg; 1kg = 2.2lb). Where goods are very bulky, but light, a shipping calculation known as “volumetric weight” may be applied - a formula that provides a weight equivalent to volume. 

Volumetric weight in kg = Length x Width x Height in centimeters / 6000
DUES / back orders

If you are despatching exhibition stock orders from a warehouse, please have your distributor consolidate the order before despatching it. Please ensure that any items not available when the order is despatched are NOT RECORDED and despatched after deadlines pass.

Storage
There is no storage available at the venue. Atlas Promotions’ freight service does include storage of your empty cartons for the duration of the exhibition. These will be returned to your stand at the end of the exhibition. In consideration to delegates and fellow exhibitors, empty cartons will not be delivered to stands before the exhibition closes.

Shipping Arrangements ex-USA Consignments
Freight services for American exhibitors originate from OHL’s depot. Exhibitors are requested to send their consignments to these addresses, where packages will be consolidated and shipped to London. There, they will join the consignments originating in the UK, transported Lisbon and delivered to your stand. Please notify Steven James that you are despatching materials for one of these consignments; if we know you're sending it, we have another check in the system.

Customs, Documents and Insurance

Please prepare 5 copies of a Commercial Invoice and packing list to accompany your packages. These must detail contents, value and origin. Note well: please ensure that the delivery address in Jamaica NY is on the invoice, not the venue in Lisbon. The following is a recommended format for your Commercial Invoice:

Invoice to: 
 Atlas Promotions
9 Bakers View
Corfe Mullen
Wimborne BH21 3JS
UK

 Deliver to: 

ATLAS PROMOTIONS ECIS CONFERENCE PORTUGAL
OHL-MRZ
179-02
150th Avenue
JAMAICA NY 11434